2023 GNAA Board of Directors Election
A special election for GNAA's Board of Directors will start September 5th, 2023.
Election Time Line
August 1st - September 1st, 2023 - Nomination Period for Candidates is open.
September 1st, 2023 - Nomination Period Ends
September 6th - October 19th, 2023 - GNAA Membership Voting Period. Members may choose to vote online or in the GNAA office. Nominees may campaign during this time.
Voting with GNAA
This year, the Greater Nashville Apartment Association is implementing a new method for Election voting. By utilizing an online voting platform, voting is more accessible, allowing members to vote from the comfort of their office. Key features such as personalized ballots and confirmation of cast ballots are just a few of the highlights accompanying online voting platforms.
Electronic Voting - How it works
At the beginning of the GNAA election, an email will be sent to all GNAA members containing their member identification, email, username, and password. Once logged in, the ballot will present a selection of nominees along with the positions they are currently pursuing. Each candidate will be able to provide a biography and headshot to accompany their nomination. After making selections, GNAA members will review their ballot one last time before officially submitting. Members will receive a confirmation email confirming their vote has been cast after submitting. Members will not be able to re-vote or change their votes after this process is complete.
Members will have until the end of Election night on October 19th to cast their vote. Voting on-site will be available.
Voting at the GNAA Office
Members who choose to vote in person can do so at the GNAA office or at the Election night on October 19th. The GNAA office is located at 2 International Plaza, Suite 201, Nashville, TN 37217, If members choose to vote in person, an assigned staff member will securely input their information into the platform.
Block Voting
Block voting is an option. However, if a company wishes to block vote, they must submit their request ahead of time. Any company that wishes to block vote must contact GNAA President, Ginny Johnson at ginnyjohnson@gnaa.org.
Eligibility to Run for a Seat
Each nominee for a Board of Directors position must meet the following minimum qualifications:
- The nominee must be a member in good standing.
- The nominee must have attended at least four (4) General Membership, Committee, or Luncheon meetings during the past twelve (12) months as of the date of the nomination or appointment.
- (See Article VII, Section 4 of the GNAA By-laws for information on nominating an individual for President, President-Elect, Vice-President, and Secretary/Treasurer.)
Board of Director Responsibilities
- The Greater Nashville Apartment Association Board of Directors exists to serve the general membership. The bottom line of every decision the Board makes should benefit the Association.
- Board members support and formulate a direction for the GNAA President and staff to implement.
- Board members do not carry out policy. Your President implements Board decisions and directs staff.
- As a trustee of your organization’s money, you are responsible for seeing it is well spent. A detailed budget, monthly financial reports, and annual performance audits accomplish this.
- Board members are responsible for creating and enacting a strategic plan that ensures the long-term future of the Association.
- It is vital to the success of this Association that Board members actively attend monthly meetings and participate in committee activities.
The Following Positions will be filled:
Chairman
Chairman-Elect
Vice Chairman
Secretary/Treasurer
Two Management Directors for a 3-year term
One Supplier Director for a 3-year term
One Managers Representative for a 1-year term
One Maintenance Representative for a 1-year term
One Supplier Representative for a 1-year term
Would you like to nominate someone for the GNAA Board of Directors?
Please carefully read the requirements below that someone must meet for to qualify for a nomination.
Nominations closed September 1, 2023.
Nominating Committee
Minimum Qualifications for a Board of Directors Member Position
Each nominee for a Board of Directors position must meet the following minimum qualifications:
- The nominee must be a member in good standing.
- The nominee must have attended at least four (4) General Membership, Committee or Luncheon meetings during the past twelve (12) months as of the date of the nomination or appointment.
- See Article VII, Section 4 of the GNAA By-laws for information on nominating an individual for Chairman, Chairman-Elect, Vice-Chairman and Secretary/Treasurer (as follows).
Director’s position in addition to the following:
1(a) The Nominating Committee’s Nominee for the Office of Chairman of the Board shall be the current Chairman of the Board-Elect, who is willing to submit his/her name in nomination. If the current Chairman of the Board-Elect is not willing to run, the Nominating Committee’s Nominee shall be the current Vice-Chairman of the Board. If the current Vice-Chairman of the Board is not willing to run, the Nominating Committee’s Nominee shall be the current Secretary/Treasurer. If no current Officer is willing to serve, the Nominating Committee’s Nominee shall be a current Board Member, who has been on the Board at least eighteen (18) months as of the date of nomination or appointment, and who has met the attendance requirements for Board Members.
1(b) Individuals placed into nomination for Chairman of the Board by the General Membership must be a current Board Member and have been on the Board of Directors for at least twenty-four (24) months as of the date of nomination or appointment, and who has met the attendance requirements for Board Members.
2(a) The Nominating Committee’s Nominee for the Office of Chairman of the Board-Elect shall be the current Vice-Chairman of the Board, who is willing to submit his/her name in nomination. If the current Vice-Chairman of the Board is not willing to run, the Nominating Committee’s Nominee shall be the current Secretary/Treasurer. If no current Officer is willing to serve, the Nominating Committee’s Nominee shall be a current Board Member, who has been on the Board for at least twenty-four (24) months as of the date of nomination or appointment, and has met the attendance requirements for Board Members.
2(b) Individuals placed into nomination for Chairman of the Board-Elect by the General Membership must be a current Board Member and have been on the Board of Directors for at least twenty-four (24) months as of the date of nomination or appointment, and has met the attendance requirements for Board Members.
3(a) The Nominating Committee’s Nominee for the Office of Vice-Chairman of the Board shall be the current Secretary/Treasurer. If the current Secretary/Treasurer is not willing to serve, the Nominating Committee’s Nominee shall be a current Board Member, who has been on the Board for at least twelve (12) months as of the date of the nomination or appointment, and has met the attendance requirements for Board Members.
3(b) Individuals placed into nomination for Vice-Chairman of the Board by the General Membership must be a current Board Member who has been on the Board for at least twelve (12) months as of the date of nomination or appointment, and has met the attendance requirements for Board Members.
(4) All Nominees (both by the Nominating Committee and by the General Membership) for the Office of Secretary/Treasurer must be a current Board Member who has been on the Board for at least twelve (12) months as of the date of the nomination or appointment, have held the minimum position of Community Manager and have met the attendance requirements for Board Members.
Board of Director Responsibilities
The Greater Nashville Apartment Association Board of Directors exists to serve the general membership. The bottom line of every decision the Board makes should benefit the Association.
- Board members are responsible in supporting and formulating direction for the GNAA President and staff to implement.
- Board members do not carry out policy. Your President implements Board decisions and directs staff.
- As a trustee of your organization’s money, you are responsible for seeing it is well spent. This is accomplished by a detailed budget, monthly financial reports and annual performance audits.
- Board members are responsible for creating and enacting a strategic plan that ensures the long-term future of the Association.
- It is vital to the success of this Association that Board members actively attend monthly meetings and participate in committee activities.
See Board of Directors Attendance Policy below.
Board of Directors Attendance Policy
ARTICLE VIII: MEETINGS
Section 5:
Absence at any regular Board meeting by an elected Board member must be preceded by written notice to the Association office stating the reason for such absence. Such notice may be reviewed by the Board of Directors. Any elected Board member who fails to attend two (2) consecutive Board meetings, or a total of four (4) Board meetings during the fiscal year will be subject to dismissal from the Board even if an absence was considered excused and prior notification was submitted.
Any past Chairman who has more than four (4) absences from Board meetings during a fiscal year, who does not chair a committee, will be placed on inactive status for the remainder of the year. 1*
*1 Approved by the GNAA Bylaws 10.19.2022
What does the Board of Directors do?
Key Actions of the Board
- Approving the annual budget
- Approving committee activities
- Approving new services for the Association
- Approving education programs
- Approving membership
- Approving the minutes of Board meetings
- Approving monthly and yearly financial reports
- Fill vacancies in the Board without delay
- Approving non-budgeted purchases for the Association
- Establish Strategic plans for the Association
What is the nominating process (with deadlines)?
The Nominating Committee shall be in place no later than July 15 of each year and shall be announced in the August newsletter and the July monthly meeting.
Nominees must meet the minimum qualifications outlined by the GNAA bylaws (described above).
- One Nominee shall be made for each Office and Board position by the Nominating Committee.
- Nominations from the membership shall be in letter form, to the Nominating Committee, and must be received at the Association’s Office before September 1.
- Those nominated by the Nominating Committee and by the Membership, by letter, shall be screened by the Nominating Committee for qualification and shall be contacted by the Committee to confirm their willingness to serve. The Nominating Committee shall report the names of its Nominees and the Membership’s Nominees to the Membership at the September monthly meeting.
- An election of the Officers and Directors for the Association shall be held at the Regular October monthly meeting in the form of written ballot. If the office or position on the Board is contested, the candidate receiving the greatest number of votes (both regular and absentee) shall be deemed elected.
Votes shall be counted by the Ethics Committee. The vote count shall be supervised by the most-recent surviving Past-Chairman of the Board. Any member of the Ethics Committee who is a candidate shall not participate in the count.
What is the time commitment?
- Attend board meetings monthly.
- Chair or co-chair a standing or ad hoc committee (most meet monthly)
- Attend any special meetings called by the Chairman of the Board of Directors